Glasgow Pavilion

The Pavilion Theatre has firmly maintained its reputation as Glasgow’s number one variety theatre. With a distinctive reverence for tradition and an appetite for the highest quality entertainment, it remains the last stronghold of a long music hall tradition.

ABOUT THIS ROLE

Office Administration – Human Resources

• To attract, hire, and retain top talent and support recruiting managers as needed with staff engagement, including advertising, references, and right-to-work checks, while ensuring compliance with regulations.

• To ensure accurate and up-to-date personnel records are kept at all times, including in particular, Employee Starter Forms, proof of the right to work in the UK, Employment Contracts, references, training and leaving processes.

• Under the guidance of the payroll department, maintain and submit all required payroll timesheet information, including overtime and expenses, ensuring all venue staff are paid accurately and on time as per company policy.

• To assist the Theatre Director by ensuring that Annual Leave balances are accurately managed and time off is correctly requested.

• To assist the Theatre Director by ensuring that absences are recorded and manged in accordance with the appropriate polices.

Office Administration – Finance and process

• To assist the Heads of departments in ensuring that all invoices accurately correspond with delivered goods and services, as well as relevant purchase orders, and that any discrepancies are investigated and reported to the Theatre Director.

• Ensure accurate and timely creation, dispatch, and return of show contracts, invoices, and settlements for shows and events.

• To handle the venue’s petty cash, ensuring that it is reconciled on a weekly basis.

• Control of budget lines for the Administration Department, office equipment, monthly reconciliation and management of company credit card usage.

• Support HODs with budget lines such as training, postage, first aid prevision, and uniform.

• To assist with merchandise reconciliation as and when necessary.

Office Administration – Property & Health & Safety

• To ensure that all licencing is up to date and accurately recorded, assisting in arranging the renewal of certificates and reports when required.

• Liaising with the relevant HOD ensuring property inspection certificates, and service maintenance reports are accurately filed and up to date.

• To attend and record accurate minutes of all Venue Health and Safety meetings and Operations Meetings.

• To adhere to all Health & Safety procedures to minimise the risk of injury and accidents, reporting incidents to the Theatre Director and logging them accordingly.

• To act as part of the venue’s Emergency Response Team and to ensure the safe execution of the Business Resilience & Continuity Plan.

• In liaison with the Building & Technical Manager, to ensure that all pre-production and events documents are completed prior to the commencement of the production.

• To assist the HODs in ensuring training compliance standards.

ABOUT YOU

The role of Venue Administrator is integral to the smooth operation of the venue, as they handle a significant amount of the documentation and day to day office tasks.  We are looking for an individual who is flexible and capable of responding to the pressures of a demanding venue.  Completing the administration responsibilities successfully, requires the ability to keep accurate records, a keen eye for detail and excellent time-management. The role would require handling of sensitive, personal data so an understanding of GDPR and professional discretion would also be necessary. We are looking for an individual who can prioritise and keep calm under pressure, as well as being an excellent communicator.

The Administrator serves as the central hub of the theatre, fostering essential relationships and ensuring the seamless coordination of teams, schedules, and operations that keep the entire organisation connected and thriving.

about trafalgar entertainment 

Co-founded by Sir Howard Panter and Dame Rosemary Squire in 2017, Trafalgar Entertainment is a premium international live entertainment business focused on new productions, venue ownership, Performing Arts education, theatre ticketing, the distribution of live-streaming innovative content and the provision of great theatres where people can come together to share in the experience of live entertainment. TE is home to Trafalgar Theatres, The Chiswick Cinema, Trafalgar Theatre Productions, Trafalgar Releasing, Trafalgar Tickets, Stagecoach Performing Arts, Drama Kids/Helen O’Grady Drama Academy, ticketing company London Theatre Direct, Stagedoor, Jonathan Church Theatre Productions, and Imagine Theatre.

Trafalgar Theatres is the venue-operating division of Trafalgar Entertainment (TE). We currently operate 21 venues; including the Trafalgar Theatre in London’s West End and the Theatre Royal in Sydney. We’re growing fast, we’re confident in what we do, and we’re ambitious about the future. There’s never been a better time to get onboard.

We are passionate about entertainment, audiences, and the live experience and we value Creativity, Collaboration, Excellence and Respect.

For You

⭐Discounted theatre tickets

⭐Training and development plans

⭐Hundreds of savings across retailers with TE&ME 

⭐Flexible hours

⭐Access to mental health resources

⭐And much more...

Eligibility criteria applies

KEY INFORMATION

Position Title	Theatre Administrator
Location	Pavilion Theatre
Contract	Full time - Permanent
Hours	40 Hours (5 over 7 days)
Annual Leave	25 days per annum exclusive of public bank holidays
Salary	£30,0000 to £34,000 per annum
Job Description	Download a full Job Description

Details
£30,000.00 - £34,000.00 per year
Location: 121 Renfield St, Glasgow , G2 3AX, GB